Tech Tip Tuesday: Get Organized Before the Holidays

tech-tip-tuesday

With the holidays upon us and the end of 2018 around the corner, now is as good of a time as any to organize your digital self for a smooth transition when you return. Here are some tips:

  1. Clean Up Your Google Drive: Starting at your “My Drive” level, make sure EVERYTHING has a folder. I find the best way to begin organizing your Google Drive is from the top level, making sure everything has a home. There shouldn’t be any documents on their own.
  2. Disregard Your Shared With Me/Recent Folders: These get messy quick and honestly aren’t worth your time organizing.
  3. Save Important Shared Documents: So if someone DID send you something important, and you get the email, just use the “Add to Drive” button, then “organize” to put it in the correct folder so it’s organized from the onset.
  4. Create a STUFF Folder: If you have things you’re not sure you want to delete or where they should go, it pays to have a stuff folder. Think of this as your “junk drawer” in your kitchen…
  5. Star Folders: Have important documents you need to get to quickly? Star those folders in Google Drive. I like to do this to the class folders I am teaching. Have a new half year elective coming up? Star that folder and un-star the previous.
  6. Clean Your Mac Desktop/Hard-drive: Organize your Macbook desktop and hard-drive. If you don’t need it- delete it. I’d recommend also taking advantage of Google Drive and syncing everything to upload there!
  7. Clean Your Gmail: First things first. If you get a lot of junk mail, unsubscribe from those things you no longer need. This is usually found at the bottom of the email message.
    1. Next, create labels (which act like folders) and drag and drop emails into them to organize them better. To create a label, check off the email message you want to label –> click the label icon –> then create new.
    2. You can also color-code these labels. To do this hover next to the label on the left side –> click the 3 dots (more button) –> click label color.

Hope this helps!

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