The end of the year is quickly approaching. With that, I wanted to share a few tips for cleaning your Google Drive, Gmail, and Calendar.
- Make sure everything has a home in Drive: This is key. Google Drive works from the top level down, meaning, if you can get everything in your “My Drive” folder in a folder, then cleaning up the things within these folders will be SO much easier.
- Color-code or star your Drive folders: If you right-click on a folder in your Google Drive, a quick menu will appear. Click on or hover over “Change Color” to pick a color for your folder. This makes it easier to locate specific folders in thumbnail/tile view. Also, in the quick menu is an option to “Add Star”. Starred folders appear in your drive drop-down menu, separating them from everything else for quick and easy access. It’s a good idea to update this yearly with your most used folders (especially if you have folders for specific classes). If your classes change, then you can just right-click on the folder and “Remove Star”.
- Create an “Archive” Drive Folder: One good idea is to create a yearly “Archive” Folder. Then, drag everything from this year into that folder. This is great if you have a lot of student work that has been shared with you, that you don’t want to clutter up your drive or get mixed up with your own personal resources.
- Archive old Email: This is a quick and effective one. Check the box next to an email message, then choose the “Archive” button at the top. This will clean up your inbox, but still make it where all of those archived emails are accessible/searchable.
- Hide Old Calendars: In Google Calendar, you can easily hide from calendars you no longer want to see in your dropdown list. Simply hover over the calendar, click on the 3 dots (more option), then select “Hide Calendar”. This doesn’t remove you from them, just removes them from the list!
- The dreaded “Shared With Me” Drive Folder: This one is a pain. But simply, just go in here and look for things you want to keep. If you want it, click and drag it to the folder you want to organize it in. As far as everything else? Don’t touch it. The same goes for your “Recent” folder. I wouldn’t try to clean this out.
Recently, a handful of teachers have come to me about issues with Schoology when using Safari or Firefox. One of them being embedded content (like a Google Doc or Slide presentation) not loading properly or just getting empty content. Here is an example of one of the Schoology PD modules:
The image above shows an error in Schoology with an embedded Google Doc that is not loading properly. When you get this you can click the little box and arrow in the upper right-hand corner of the screen and it will open a new tab to the Google Doc. However, this shouldn’t have to be done.
The way around this is quite simple. Simply make sure you re logged into your Google account! To do this, just go to gmail.com –> login with your school account. Then reload the page or navigate to the Schoology page you are trying to access. Once you do that, this is what it will look like:
Notice the embedded Google Doc that can you interact with right within Schoology. Simple and effective. So if you or your students ever have this issue, just make sure they are logged into their school Google account.
Hope this helps!
Google recently released a revamped Gmail. It might take you a bit to see the change roll over from our administrative panel, but here is a quick rundown of how to access the change once it is released in the district and the changes you will see.
- Once it is rolled out, click on the “gear” icon located on the right side of your Gmail inbox. From there click “Try the New Gmail”. If you don’t see this yet, you will over a little time.
- A fresh new look. Modern, sleek. Click on the gear icon to access a few other layouts/views as well as integrate add-ons.
- Besides a cleaned up look, if you hover over an email in your inbox, you will now see icons appear to the right of the email message that will allow you to “archive”, “delete”, “mark”, and “snooze”. . .
- “Snooze” is a new feature that will remove the email from your inbox for a set time, then bring it back like it is new. A nice way to come back to something at a later date/time and not miss it.
- Gmail added a “smart reply” feature. This is GREAT on the mobile app. It offers suggestions you can click on to insert as quick messages/replies.
- Gmail has also integrated Google Keep, Google Tasks, and Google Calendar WITHIN Gmail. You’ll see these icons/apps appear on the right side of the Gmail screen. Click on them to access these apps within and have a smooth transition, without switching tabs, or clicking separate apps.
- Any attachments will now be shown under the message in your inbox. Again, just hover over the message and see them appear.